NEW: WHEN YOU ARRIVE FOR MOVE-IN PLEASE CHECK IN WITH SHOW PERSONNEL BEFORE SETTING UP.
MOVE-IN
Monday, February 16th (BY APPOINTMENT ONLY) Dealer Move-In by appointment only.
Tuesday, February 17th (BY APPOINTMENT ONLY)
Wednesday, February 18th - General Move In; 8:30am – 6:00pm
All exhibits must be complete by 6pm on Wednesday, February 18th. Aisle carpets will be laid at 6pm Thursday. Absolutely no dollies will be permitted on the show floor after that time. All freight must be shipped to the facility Tuesday, February 17th. (9am to 5pm)
Please contact Scott Sprague at ScottS@mpeshows.com or 902-222-5649 to make arrangements if you require Thursday, February 19th to setup your display.
MOVE-OUT
Sunday, February 22
4:00pm – 12 Midnight
Monday, February 23
8:30am – 12 Noon
IMPORTANT NOTICES
If freight is still on the show floor Monday at 12pm, Show Management reserves the right to ship your freight with the Official Show Carrier (Armour / Beyond Borders Logistics & Consulting Inc.) with all costs being billed to the exhibitor.
No exhibit may be removed in part or in whole prior to the close of the show at 4pm, Sunday, February 22, 2025.
Show Hours
Thursday, February 19
10:00am - 7:00pm
Friday, February 20
10:00am - 7:00pm
Saturday, February 21
10:00am - 6:00pm
Sunday, February 22
10:00am - 4:00pm
Booth Guidelines
EXHIBITOR’S ADVERTISING LITERATURE AND PRODUCT BROCHURES All exhibitors will be permitted to hand out brochures if they wish to do so. However, all advertising circulars must be distributed from booths only and must not be placed or distributed outside your assigned site boundaries. Materials are not permitted to be distributed from event parking/registration areas. Only materials pertaining to the Official Exhibitor may be exhibited.
Please do not block your neighboring booths with an 8’ sidewall. No 8’ sidewalls are permitted past 6’ from your back wall, without permission of Show Management.
Exhibitor Badges
Exhibitor badges are required to identify yourself as an authorized exhibitor. Exhibitors will not be allowed access during show days without a badge.
EXHIBITOR BADGES MAY NOT BE USED AS ADMISSION TICKETS.
Show Decorator: Stronco Exhibitor Services
Stronco Exhibitor Services is the show decorator and provides carpet, tables, chairs, signage etc.
Please order directly with them online by visiting http://www.stroncoonline.com/ The show code for this event is: 526566008 Ordering Deadline : February 8, 2026
Direct-To-Site Shipment
SHIPPING INFORMATION
Tuesday, February 17th - 9:00am to 5:00pm
All deliveries must be cosigned in the following manner:
Ottawa Boat & Outdoor Show Exhibiting Company’s Name Booth # EY Centre 4899 Uplands Dr. Ottawa, ON K1V 1J9
Please Note: Shipments to the EY Centre must be prepaid and scheduled to arrive no earlier than 9am, Tuesday, February 17. Collect shipments or those arriving prior to February 17 will not be accepted by facility staff.
It is your responsibility to arrange to ship your exhibit to the show and back to your place of business, after the show is over. Please ship during the posted move-in/move-out hours only.
Advance Shipments
All shipping is handled directly by Stronco Exhibitor Services, the Show Decorator. Relevant information is available through their web portal. http://www.stroncoonline.com/ The show code for this event is: 526566008 Should you require a letter for customs shipments please contact Scott Sprague, Show Manager at ScottS@mpeshows.com
Telecommunications | Internet
Coming Soon
Food Sampling
If you have food/beverage samples or products they must be pre-approved by show management and the facility.
Exhibitor Parking
Coming Soon
Insurance
a) Exhibitor shall obtain and maintain at its own expense a comprehensive general liability and all risk property insurance policy acceptable to MPE for the period commencing on the first move-in date and terminating on the last move-out date. The policy shall name MPE as additional insured and insure Exhibitor against all claims of any kind arising from or in any way connected with Exhibitor’s presence or operations at the Show. The policy shall provide coverage of at least $1,000,000 for each separate occurrence. At the request of MPE, Exhibitor shall provide MPE with a certificate of insurance verifying the policy.
b) Exhibitor is responsible to insure and protect its own exhibit, personnel, display and materials from any damage or loss through theft, fire, accident or other cause and accepts all risks associated with the use of the exhibit space and its environs. Exhibitor shall not make any claim or demand or take any legal action, whatsoever, against MPE, the Show sponsors or the facility in which the Show is held, for any loss, damage or injury howsoever caused, to Exhibitor, its officers, directors, agents, representatives, and employees or their respective property.
Ensure you are adequately insured.
Hotel Information
Days Inn - Ottawa Airport
366 Hunt Club Rd.
Ottawa, ON K1V 1C1 Starting at $159.95 per night To Book: Call 1-866-468-4442 or 613-739-7555 or Click Here to Book Online
Use Group Code - 021626BOA
Hilton Garden Inn - Ottawa Airport 2400 Alert Rd. Ottawa ON, K1V 1S1 Starting at $153.00 per night To Book:Call 613-288-9001 or Click Here to Book Online Use Group Code - 91G
Building Regulations
SMOKING REGULATIONS No smoking is permitted inside any building.
ALCOHOL/DRUGS REGULATIONS No alcohol may be consumed on show site other than during designated times and locations as specified in this Exhibitor Service Manual and/or on posted signage by the show facility. Alcohol consumption is strictly forbidden during all move-in and move-out hours. Additionally, the use or distribution of illegal drugs is strictly forbidden. Any persons including exhibitors, service providers, employees, attendees or anyone else working at or attending the show that does not comply with this policy will be removed from the show and their credentials will be revoked.
ANIMALS/PETS Only Service animals are allowed inside the building during event hours of the event.
HELIUM ITEMS It is not permissible to have helium-filled balloons.
Vehicles in Exhibits
If your exhibit includes a vehicle, Show Management must be informed so we can schedule a move in time. You must have a locking gas cap and you must disconnect the battery. Please leave the keys at the show office.
No trucks, signs or mobile signs of any kind will be allowed in the parking lot, once the show is open.
During move-in/move-out, please do not block the loading doors with your vehicle.
Enhance Your Company's Online Exhibitor Listing
Maximize your business’s exposure and attract more customers by upgrading your exhibitor listing. As an exhibitor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.
Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.
If you have any questions regarding the online exhibitor listing or if you do not receive the email with the link, please email our Digital Coordinator at JenK@mpeshows.com.
2026 Digital Marketing Kit Use our provided social media assets when mentioning your participation in the show either through your existing email marketing efforts or by adding a small banner to your website. Invite your potential customers to meet you face-to-face on our show floor!
2026 Digital Marketing Kit (which includes show logos, social assets, and other digital marketing materials).
Facebook Event Reminder: In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
Contact the Show Team
If you need assistance before, during, or after the show, pleaseclick hereto contact a member of the show team. Show personnel will maintain a show office and show personnel will be available on the floor during move-in, all show hours and move-out.
